This Policy explains what personal information Wavelength (“we,” “us”) collects, why, how we use and share it, how long we keep it, and what you can ask us to do about it.
1. What we collect
| Category | Examples | How we get it |
|---|---|---|
| Contact information | Name, email address, phone number | You give it to us when you RSVP, apply for membership, or join the mailing list |
| Professional information | Profession, discipline, license type, organization, title, areas of interest | You give it to us in an application or at a convening |
| Event records | RSVP and attendance records, sign-in sheets, working-group commitments, executed waivers and releases | Generated when you register for and attend an event |
| Images and recordings | Photographs and video from convenings | Captured at events, subject to the Media Release |
| Correspondence | Emails you send us and our replies | You send them |
| Technical information | IP address, browser type, pages visited | Collected automatically by our host and any analytics we use |
2. Why we use it
To run convenings and working groups; to communicate with you about events and Wavelength’s work; to administer membership and the member area; to maintain a referral directory for members who opt in; to comply with law and to establish, exercise, or defend legal claims; and to keep our records.
3. Research on participants — we tell you because it is unusual
Wavelength has compiled, and may in future compile, background files on convening participants drawing on publicly available sources such as bar records, professional directories, organizational websites, and published interviews. We do this to understand who is in the room and how to make convenings useful — not to evaluate, score, or share information about you.
These files are held on a restricted basis, are not sold, are not shared outside Wavelength’s leadership, and are deleted when they are no longer needed. You may ask what we hold about you and ask us to correct or delete it, at deja@onthewavelength.org.
4. How we share it
We do not sell your personal information, and we do not share it for anyone else’s marketing.
- Service providers — email, hosting, forms, membership, and event tools that process information on our behalf under contract.
- Venues — an attendee count, and where a venue requires it, a name list.
- Members — only what you opt in to publish in a member or referral directory.
- Legal — where required by law, subpoena, or court order, or to protect the rights, safety, or property of Wavelength or others.
Sponsors do not get your data. We do not sell, rent, or lease our attendee, member, or mailing list, and we do not give sponsors your contact information. Sponsorship does not buy access to you.
5. How long we keep it
Contact and membership information for as long as you are on the list or a member, and then for up to two years. Executed waivers and releases for the applicable limitations period. Financial and tax records for the period required by law. Photographs and recordings you consented to, indefinitely, unless you ask us to remove material in which you are identifiable.
6. Your choices
Getting off the email list
You can leave the Wavelength mailing list at any time, for any reason or none. Either reply to any Wavelength email with the word UNSUBSCRIBE, or write to deja@onthewavelength.org, or call or text (619) 354-9538. Where a Wavelength email carries an unsubscribe link, that link works too.
We aim to remove you within two business days, and we will do it within ten business days in every case. We will not ask you to create an account, log in, pay anything, visit more than one page, or give us any information beyond your request and the address you want removed. We do not charge for this and we will not ask you why.
Leaving the general mailing list does not cancel anything you have separately asked for. If you have joined a working group, we will keep sending you that group’s correspondence until you tell us otherwise, and you can leave that separately by the same means. Messages we owe you about something you have already done — confirming an RSVP you sent, telling you a room has changed, answering a question you asked us — are not marketing, and we may still send those.
Everything else
You can ask us what we hold about you, ask us to correct it, ask us to delete it, ask to be excluded from photographs and recordings, and ask to be removed from any directory. Write to the address above. We will respond to each of these in a reasonable time and we will tell you if there is something we cannot delete, such as a signed waiver we are required to keep.
How we recorded your consent
People reach this list one of three ways: by writing to ask, by ticking the updates box on a paper sign-in sheet at a convening, or by registering for an event. We keep a record of which of those applies to you and when. If you ticked “no” on a sign-in sheet, you are not on the list, and a later RSVP does not override that — we will ask you again rather than assume.
7. California privacy law
The California Consumer Privacy Act generally does not apply to nonprofit organizations. Its definition of a covered “business” turns on whether the entity is organized or operated for the profit or financial benefit of its shareholders or other owners, and Wavelength is not. We nonetheless honor access, correction, deletion, and opt-out requests as described in Section 6.
California’s data breach notification law does apply to us. If a breach of the security of computerized personal information occurs, we will notify affected California residents as required by Civil Code section 1798.82, and where a single breach affects more than 500 California residents we will submit a sample notice to the California Attorney General.
8. Security
We use reasonable administrative and technical safeguards, including access controls on participant records. No method of transmission or storage is completely secure, and we cannot guarantee absolute security. Please do not send us confidential or sensitive information by email.
9. Children
Wavelength events are for adults 18 and over. We do not knowingly collect personal information from anyone under 18. If you believe we have, write to us and we will delete it.
10. Changes and contact
We may update this Policy by posting a revised version with a new effective date.
Wavelength, 4150 Voltaire Street, San Diego, California 92107 · deja@onthewavelength.org · (619) 354-9538
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